28 Conference Venues in and near Aya Nagar Gurgaon

Few important things to consider while selecting a conference venue in Aya Nagar are ease of access and its location, quality of furniture, wall & ceiling decorations/fixtures at the conference venue, cleanliness of premises and washrooms, service staff hospitality and dressing, power backup, parking space availability, in-house DJ and your custom needs depending upon the event.

The choice is also largely driven by the budget and number of conference venues available in and near your preferred location in Aya Nagar.

It is recommended to plan and book a conference venue in Aya Nagar at least 4-5 weeks in advance for small to medium gatherings and about 2-3 months in advance for large gathering.

To host a successful conference in Aya Nagar, a well planned advance booking helps you to manage the event properly. As a guideline, the number of days for advance booking should be at least 50% of your gathering size. e.g. if your gathering is for 100 guests then try to book the conference venue about 50 days in advance for your conference. This will give you plenty of time to book other services like Photographer, Decorator etc and your guests can get invitations well on time to attend the event.

Try to choose a conference venue in or near Aya Nagar that meets your expectations and goals for the conference. There are plenty of options available like Banquet Halls for Conference in Aya Nagar. If your goal is good entertainment, then choosing a spacious conference venue for performers can be a good choice, whereas if your goal is good food then choosing something where quality food is served is recommended. Some hosts look for good hospitality and in such cases choosing a star rated hotel can be a good choice.

Conference Venue choice in Aya Nagar should be made depending upon season as well and its indoor capacity. Some seasons are not favorable for outdoor events so avoid opting for a Farm house or Lawn during that period. An optimum guest capacity conference venue is always recommended based on your gathering for the conference.

The choice of conference venue in Aya Nagar is mainly driven by the gathering and type of conference you want to host. Choose a conference venue that has guest capacity of about 120% to 150% of your gathering eg. if your gathering has 100 guests then an optimum choice would be venues with capacity of 120-150 guests. Keep at least a 25% buffer above your gathering as service staff and oganizing team will also be present during the conference. Oversized conference venues above 50% mark of your gathering will make the conference look dull with empty areas and may increase the event cost with all the overheads.

Majority of conference venues in Aya Nagar do not allow outside catering and serve food from their kitchen. Most of the conference venues in Aya Nagar will give you per person prices which includes cost of the food.

If you get a lump sum cost from the conference venue then they are rental charges of premises for the duration of event. In such cases, outside catering will be allowed at the conference venue. Generally private properties and a few party lawns / farm houses will allow you for outside catering. Such venues do not provide any decorations or other services and it is upto the host to organize everything themselves.

Aya Nagar has many categories of conference venues with options to choose from Banquet Halls to host your conference. Search budget friendly choices of conference venues available at Banquet Halls for Conference in Aya Nagar.

Conference Venues in and near Aya Nagar are available in price range from Rs 600 to Rs 2800 per person.

There are 13 affordable Conference Venues in and near Aya Nagar below Rs 1000.

Aya Nagar has Conference Venues with capacity ranging from 10 to 3000 guests.

Some of the top Conference Venues in Aya Nagar are Claremont Hotel, Fortune Select Global, The Bristol Lawns at The Bristol Hotel, Tavisha Villa, Hotel Casa Grand, Park Lane, The Atara, The Ritz by Fern and Petals.